Data Security

Rubedo Foods understands that innovation relies on trust, and trust begins with data protection. Whether you’re sharing confidential product formulations, production processes, or proprietary research, your information deserves the highest level of care. Our data security practices are designed to ensure your files, communications, and digital assets remain completely protected at every stage of our partnership.

We take this responsibility seriously. From encrypted file exchanges to secure data storage, every system we use follows industry-leading security standards. Our goal is simple: protect your business intelligence so you can focus on what matters—creating sustainable, profitable food solutions.

How We Safeguard Your Data

We employ a multi-layered approach to data protection that combines technology, policy, and people. Our systems are regularly reviewed and updated to stay ahead of evolving cybersecurity risks. Here’s how we make sure your information stays secure:

Encrypted Communication and File Transfer
All documents and communications shared with Rubedo Foods are protected through advanced encryption. Whether files are transmitted via email, cloud storage, or internal systems, encryption ensures that only authorized individuals can access the data.

Secure Cloud Infrastructure
We partner with trusted, industry-recognized cloud service providers that maintain compliance with global security standards, including ISO 27001 and SOC 2. All files are stored on encrypted servers with restricted access to ensure confidentiality and integrity.

Access Control and Authentication
Only authorized team members directly involved in your project can view your files. We use multi-factor authentication and role-based permissions to ensure no unauthorized user can access confidential materials.

Regular Security Audits and Monitoring
To maintain peak security, we perform regular internal audits, monitor system performance, and run penetration testing where applicable. This helps us identify potential vulnerabilities early and address them before they can become risks.

Employee Training and Confidentiality Agreements
Every Rubedo Foods team member completes data protection training and signs a confidentiality agreement before gaining access to client projects. We emphasize responsible handling of sensitive data, compliance with privacy laws, and ethical professional conduct.

Data Collection and Usage

Rubedo Foods only collects data that is essential to performing our services. This includes business contact details, project documentation, and technical specifications related to consulting or product development work.

We do not collect unnecessary personal information, and we never sell or share data with outside parties without explicit client consent. Any data collected is used solely for:

  • Delivering contracted consulting services

  • Communicating project updates

  • Improving client experience and internal processes

  • Ensuring legal and regulatory compliance

All information shared remains your property, and we act only as stewards of that data for the duration of our engagement.

Compliance and Legal Responsibility

We comply fully with all relevant data protection laws and international privacy frameworks. These include:

  • GDPR (General Data Protection Regulation) for clients in the European Union

  • CCPA (California Consumer Privacy Act) for U.S.-based clients

  • PIPEDA (Personal Information Protection and Electronic Documents Act) for Canadian clients

By adhering to these standards, we guarantee your information is processed lawfully, transparently, and for legitimate business purposes only.

If a client requests access to, correction of, or deletion of their stored data, Rubedo Foods will respond promptly and comply with the applicable legal requirements.

Data Retention and Deletion Policy

Your data is only retained for as long as necessary to fulfill our contractual obligations or meet legal record-keeping requirements. Once the engagement ends, clients may request the complete deletion of all shared files and digital records.

Upon confirmation, all associated data is securely erased from our systems using certified data destruction procedures that prevent recovery or unauthorized access.

Data Breach Response Plan

Although we maintain strict security protocols, we recognize that cyber threats can evolve quickly. In the unlikely event of a data breach, Rubedo Foods has a detailed incident response plan in place.

Our response includes:

  • Immediate containment of the breach

  • Internal investigation to determine cause and impact

  • Notification to affected clients as required by law

  • Implementation of corrective measures to prevent recurrence

Transparency and accountability guide every step of our response process. Clients will be kept fully informed in the event of any incident affecting their data.

Third-Party Vendors and Partners

We occasionally partner with third-party service providers for specialized support such as analytics, cloud hosting, or payment processing. Each vendor is carefully vetted to ensure compliance with our strict data protection standards.

We only share the minimum data necessary for the provider to perform their function, and all third parties are bound by confidentiality and data security agreements.

Your Role in Data Security

While Rubedo Foods takes every measure to protect your information, security works best when it’s collaborative. We encourage our clients to:

  • Use secure email and password-protected systems when sharing sensitive files

  • Avoid transmitting confidential data through unsecured or public networks

  • Notify us immediately if you suspect unauthorized access or unusual activity

Together, we can maintain a strong digital security posture and protect the integrity of every project.

Our Commitment to Continuous Improvement

Data security is never static; it evolves with technology. That’s why we continuously refine our processes, update software systems, and participate in professional cybersecurity training.

By staying proactive, we ensure that your confidential data and intellectual property remain protected against the latest threats. Our promise is not only to meet security expectations but to exceed them, keeping your business safe, resilient, and ahead of the curve.

If you have any questions, concerns, or requests regarding this Data Security or your personal data, please contact us at ().